Accounts Payable info for existing suppliers
The information on this page covers invoicing information and the supplier setup process
Accounts Payable and invoicing information
黑料正能量 operates a No Purchase Order, no pay Policy policy. Invoices relating to goods and services must quote a valid BSU Purchase Order Number.
Suppliers should not provide goods and services without a valid BSU Purchase Order. If you have not received a Purchase Order, please contact the University department that engaged with you before proceeding.
For further information, please read our terms and conditions.
All invoices should be sent as a PDF attachment via email to supplierinvoices@bathspa.ac.uk. Any hard copy invoices received may be subject to delays in processing.
黑料正能量’s standard payment terms are 30 days from receipt of a valid, undisputed invoice, following acceptance of goods or satisfactory completion of services.
Invoices may be subject to delay in processing for valid reasons including but not limited to invoice not being received, dispute over quantity, quality, dates or pricing.
Information to include on your invoice:
- Invoice date
- Supplier name, address
- VAT registration number (where applicable)
- Valid BSU Purchase Order number
- Bank details for verification purposes.
For further detail regarding invoicing, please refer to the following for regularity requirements.
Invoice queries should be sent to: accountspayable@bathspa.ac.uk.
黑料正能量 does not normally process pro-forma invoices for payment, as they are requests for advance payment rather than valid tax invoices. Suppliers should submit a valid VAT invoice after goods have been supplied or services have been delivered, quoting a valid Purchase Order number. Where advance payment is required, this should be agreed with the relevant University department (who will need approval from Finance) before any invoice is submitted.
Supplier payment information
Supplier payment schedule
Supplier payments are processed every two weeks. The current payment schedule is below:
2026 payment runs
Payment run |
Payment date |
|---|---|
| 2 September 2026 | 4 September 2026 |
| 15 September 2026 | 18 September 2026 |
| 29 September 2026 | 2 October 2026 |
| 13 October 2026 | 16 October 2026 |
| 27 October 2026 | 30 October 2026 |
| 10 November 2026 | 13 November 2026 |
| 24 November 2026 | 27 November 2026 |
| 8 December 2026 | 11 December 2026 |
| 18 December 2026 | 23 December 2026 |
2027 payment runs
Payment run |
Payment date |
|---|---|
| 12 January 2027 | 15 January 2027 |
| 26 January 2027 | 29 January 2027 |
| 9 February 2027 | 12 February 2027 |
| 23 February 2027 | 26 February 2027 |
| 9 March 2027 | 12 March 2027 |
| 23 March 2027 | 26 March 2027 |
| 6 April 2027 | 9 April 2027 |
| 20th April 2027 | 23 April 2027 |
| 4th May 2027 | 7 May 2027 |
| 18th May 2027 | 21 May 2027 |
| 1st June 2027 | 4 June 2027 |
| 15th June 2027 | 18 June 2027 |
| 29th June 2027 | 2 July 2027 |
| 13th July 2027 | 16 July 2027 |
| 27th July 2027 | 30 July 2027 |
Statement submissions
Please send monthly statements to accountspayable@bathspa.ac.uk
This will assist with reconciliation, identify any missing invoices, resolve discrepancies, avoid duplicate payments and manage outstanding payments in a timely manner.
Supplier payment performance statistics
In accordance with reporting requirements, 黑料正能量 publishes information relating to supplier payment performance. The figures below show the percentage of invoices paid within specified timeframes during each reporting period.
| Within 30 days | 31 to 60 days | Over 60 days | Average days | |
|---|---|---|---|---|
| Aug 2023 to Jan 2024 |
44% |
24% |
32% |
27 |
| Feb 2024 to Jul 2024 |
72% |
11% |
17% |
21 |
| Aug 2024 to Jan 2025 |
78% |
10% |
13% |
20 |
| Feb 2025 to Jul 2025 |
78% |
11% |
11% |
20 |
| Aug 2025 to Jan 2026 |
73% |
10% |
17% |
23 |
| Feb 2026 to Jul 2026 |
80% |
10% |
10% |
21 |
Invoices not paid within 30 days are typically those where there has been a delay due to invoices being sent to the incorrect, invoices not quoting a valid Purchase Order number, or where additional time was required to verify and resolve disputes relating to quantity, quality, dates or pricing.
The supplier setup process
If a department or school wishes to purchase goods or services from a new supplier the supplier will be asked to complete a ‘Stage 1 Supplier Onboarding Form’ and provide any supporting documents, such as insurance certificates. The Procurement Team will undertake appropriate due diligence checks, and if they are completed successfully suppliers will be asked to complete a New Creditor Form to provide additional information including bank details.
Once approved, a supplier account will be created, and the relevant University department can raise a Purchase Order for the University's requirements.
Under HMRC rules, where the University engages an individual or personal service company to provide services, the University may be required to complete a ‘’ (CEST) assessment to determine whether the engagement falls within IR35 legislation.
For change to bank details after supplier set up has been completed, please contact accountspayable@bathspa.ac.uk. We will carry out some checks and require the request on company headed paper.